Summary

This guide helps you troubleshoot and resolve: How to Back Up Your Brisbane Small Business QuickBooks Company File to a Secure Cloud Location. Follow the steps below to fix the issue.

Common Causes

How to Back Up Your Brisbane Small Business QuickBooks Company File to a Secure Cloud Location

Protecting your financial data is critical for any small business. If your QuickBooks company file is stored only on a local computer, it is vulnerable to hardware failure, theft, or ransomware attacks. This guide walks you through backing up your QuickBooks company file to a secure cloud location to ensure your accounting records are safe and recoverable.

Quick Fix Steps

1. Open QuickBooks Desktop and open your company file.
2. Go to File > Back Up Company > Create Local Backup.
3. Select Local Backup and click Options to choose a secure backup location.
4. Click Next, then Finish to create the backup.
5. Copy the backup file to your secure cloud storage location.

Detailed Instructions

Step 1: Prepare Your Backup Location

Before backing up, ensure you have a secure location for your QuickBooks backups. This can be an external drive, a network location, or a cloud storage service. Never store your active QuickBooks company file (.qbw) directly in a cloud-synced folder.

Step 2: Open the Backup Wizard

1. Launch QuickBooks Desktop.
2. Open the company file you wish to back up.
3. From the top menu, click File.
4. Hover over Back Up Company and select Create Local Backup.

Step 3: Configure Backup Options

1. In the Save Copy or Backup window, select Local Backup and click Options.
2. Click Browse and navigate to your chosen backup location.
3. Select the folder you created for QuickBooks backups and click OK.
4. Under Backup options, select Complete verification to ensure the file is not corrupted.
5. Click OK to save your settings.

Step 4: Create the Backup

1. Click Next in the backup wizard.
2. Select Save it now and click Finish.
3. Wait for QuickBooks to confirm the backup has been created successfully.

Step 5: Copy Backup to Cloud Storage

1. Locate the backup file (.qbb) in your backup folder.
2. Copy the file to your secure cloud storage location (such as OneDrive, Google Drive, or Dropbox).
3. Verify the file has uploaded successfully.

Troubleshooting

Backup Fails to Save

• Ensure you have sufficient storage space remaining in your backup location.
• Verify you have write permissions for the selected folder.
• If copying to cloud storage, ensure your cloud storage application is running and synchronising correctly.

QuickBooks Cannot Locate the Company File

• Confirm you have opened the correct company file before starting the backup process.
• Check the file path to ensure the .qbw file is stored locally on your machine, not directly in a cloud-synced location, as QuickBooks does not support running company files directly from cloud-synced locations.

Backup File is Corrupt

• Run the Verify Data utility under File > Utilities before creating a new backup.
• If errors are found, use the Rebuild Data utility to fix them, then attempt the backup again.

If you encounter issues setting up your backups or need assistance restoring a file, Open a Ticket with our Brisbane support team.

For guidance on other backup methods, see How to backup photos to external drive.

Still Having Issues?