How to share a calendar

Summary

This guide helps you troubleshoot and resolve: How to share a calendar. Follow the steps below to fix the issue.

Common Causes

Overview

Sharing your calendar lets colleagues see your availability and, where you allow it, view event details. Calendar sharing works only with an Exchange or Office 365 mailbox; local PST calendars cannot be shared.

Share Calendar in Outlook Desktop

Method 1: Quick Share

1. Open Outlook.
2. Click the Calendar icon in the bottom‑left.
3. Select Share Calendar on the ribbon.
4. Enter the recipient’s email address.
5. Choose a permission level (see the table below).
6. Click Send.

Method 2: Calendar Permissions

1. In Calendar view, right‑click My Calendars (or the specific calendar you want to share).
2. Choose Properties > Permissions (or Share Calendar depending on your Outlook version).
3. Add the recipients and set their permission levels.
4. Click Send to deliver the invitation.

Permission Levels

Share Calendar in Outlook on the Web

1. Go to outlook.office.com.
2. Click Calendar in the left navigation pane.
3. Select Share on the toolbar.
4. Enter the person’s email address.
5. Choose a permission level from the dropdown.
6. Click Share to send the invitation.

Share Calendar from Your Phone

Outlook for iOS/Android

1. Open the Outlook app.
2. Tap the Calendar icon.
3. Tap the gear icon ⚙️ to open Settings.
4. Tap Share or Calendar Permissions.
5. Add people and set their access level.

Accept a Shared Calendar

1. You’ll receive an email invitation.
2. Open the email and click Accept.
3. The shared calendar appears under “Shared Calendars” in your Calendar view.

Tips